Four types of expenses Flashcards

Four types of expenses Flashcards

Sep 29, 2020 Bookkeeping 101 by ann

rent expense

You can change a fixed cost – move to somewhere with lower rent, for instance – but the costs don’t fluctuate otherwise. Even if the economy craters and your sales drop to zero, fixed costs don’t disappear. Economies of scale are another area of business that can only be understood within the framework of fixed and variable expenses. Economies of scale are possible because in most production operations the fixed costs are not related to production volume; variable costs are.

If the set-up cost is $55 and the printer produces 500 copies, each copy will carry 11 cents worth of the setup cost-;the fixed costs. But if 10,000 pages are printed, each page carries only 0.55 cents of set-up cost. In most cases, increasing production will make each additional unit more profitable. This is because fixed costs are now being spread thinner across a larger production volume.

This will give you an idea of how much of costs are variable costs. You can then compare this figure to historical variable cost data to track variable cost per units increases or decreases.

Five Tips for Renting out Your Home During a Real Estate Slump

rent expense

Rent expenses are fixed costs, as opposed to variable costs, which means you have to pay them each month or quarter regardless of how much product you are producing. Even if you shut down operations for a month, you still have to pay your rent and other lease commitments. As such, rent expenses can be a material drain on a company’s operating income. The difference between fixed and variable costs is essential to know for your business’s future.

Rather than account for fluctuating rent payments, it’s common to list a company’s rent expenses as a consistent amount from month to month. They earn the same amount regardless of how your business is doing. Employees who work per hour, and whose hours change according to business needs, are a variable expense. Piecework labor, where pay is based on the number of items made, is variable – so are sales commissions.

It does this by transferring the prepaid expense to the income statement for the period during which the company uses up the rent. So, at some time during each month of the 12-month lease, it would recognize (debit) a rent expense of $2,250 and draw down (credit) the prepaid asset by this same amount.

Is rent expense a current liability?

Rent expense is an account that lists the cost of occupying rental property during a reporting period. Under the cash basis of accounting, the amount of rent expense reported in a period is the amount of cash paid during that period.

For instance, a company that prepays $12,000 for a one-year lease must credit cash for $12,000 and debit prepaid rent for the same amount. However, a company with a higher proportion of fixed costs would more easily be able to take advantage of economies of scale (greater production leading to lower per-unit costs). As an outside investor, you can use this information to predict potential profit risk.If a company primarily experiences variable costs in production, they may have a more stable cost per unit. This will lead to a steadier stream of profit, assuming steady sales.This is true of large retailers like Walmart and Costco.

For example, raw materials, packaging and shipping, and workers’ wages are all variable costs. XYZ Company must then make an adjusting entry to account for the portion of prepaid rent that it uses up each month.

Variable expenses are tied in to your business’s productivity. The amount of raw materials and inventory you buy and the costs of shipping and delivery are all variable.

Variable costs fluctuate according to the amount of output produced. If you pay an employee a salary that isn’t dependent on the hours worked, that’s a fixed cost. Other types of compensation, such as piecework or commissions are variable.

If you must have a minimum number of employees to keep the sales office or the production line running, their pay may be a fixed cost. If you pay someone a mix of fixed salary plus commission, then they represent both fixed and variable costs. Business planning requires breaking expenses down into fixed and variable costs.

Large production runs therefore “absorb” more of the fixed costs. The cost of setting up will be the same whether the printer produces one copy or 10,000.

  • Although fixed costs do not vary with changes in production or sales volume, they may change over time.


It is important to remember that all non-discretionary fixed costs will be incurred even if production or sales volume falls to zero. For example, a company may pay a sales person a monthly salary (a fixed cost) plus a percentage commission for every unit sold above a certain level (a variable cost).

What is the journal entry for rent paid?

Their fixed costs are relatively low compared to their variable costs, which account for a large proportion of the cost associated with each sale. Sometimes costs cannot easily be categorized at variable or fixed. These costs may vary with production, but also are necessary even in the absence of production or sales. The salary is paid even if no sales are made, but commission depends on the sales volume. In this example, the commission is a variable cost and salary is fixed.

Fixed costs are those that will remain constant even when production volume changes. Rent and administrative salaries are examples of fixed costs. Whether you produce 1 unit or 10,000, these costs will be about the same each month.

One important feature of commercial leasing is that the rent rarely stays consistent over the lease term. Most businesses sign leases with terms of five or 10 years, with a provision that the rent will increase annually, either as a fixed-percentage increase or in line with inflation.

Rent expense

For example, if a business that produces 500,000 units per years spends $50,000 per year in rent, rent costs are allocated to each unit at $0.10 per unit. If production doubles, rent is now allocated at only $0.05 per unit, leaving more room for profit on each sale.

The more in demand your products are, the more the costs go up. Fixed costs include rent, utilities, payments on loans, depreciation and advertising.

For example, if the bicycle company incurred variable costs of $200 per unit, total variable costs would be $200 if only one bike was produced and $2,000 if 10 bikes were produced. However, variable costs applied per unit would be $200 for both the first and the tenth bike. The company’s total costs are a combination of the fixed and variable costs. If the bicycle company produced 10 bikes, its total costs would be $1,000 fixed plus $2,000 variable equals $3,000, or $300 per unit.

It is important to understand the behavior of the different types of expenses as production or sales volume increases. Total fixed costs remain unchanged as volume increases, while fixed costs per unit decline. For example, if a bicycle business had total fixed costs of $1,000 and only produced one bike, then the full $1,000 in fixed costs must be applied to that bike. On the other hand, if the same business produced 10 bikes, then the fixed costs per unit decline to $100. Total variable costs increase proportionately as volume increases, while variable costs per unit remain unchanged.

Prepaid rent expense exists as an asset account that indicates the amount of rent a company has paid in advance. After a prepaid rent expense gets recorded in the general journal, a company must make an adjustment to indicate the amount of rent used during a specific period of time. Rent is the amount paid for the use of property not owned by the company, as explained by the Internal Revenue Service website. The calculation of prepaid rent expenses depends on the amount of a company’s monthly rent.

Although fixed costs do not vary with changes in production or sales volume, they may change over time. Some fixed costs are incurred at the discretion of a company’s management, such as advertising and promotional expense, while others are not.

When you lease instead of own property, you make a promise to pay rent, maintenance fees and other expenses to the landlord. The cash you pay each month or quarter is called a rent expense. This money gets recorded on your income statement during the month to which the rent relates. Prepaid rent is rent that you pay in advance of the due date. It represents an advance payment for a future benefit, so you’ll record it as an asset to the company.